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Dane County Sheriff's Office

Records Requests

Business Hours- Monday thru Fridays (Excluding Holidays)

In Person/Window Hours- 8am- 4pm 

Phone Hours: 7:45am - 4:30pm

 

Incident reports and other records may be obtained from the Sheriff’s Office Records Section. When making a request, please be as specific as possible by including the case number (if available), names, dates, times, and locations.

As of October 1, 2018, the Dane County Sheriff's Office will no longer process requests for accident reports (MV4000) or crash reports (DT4000). The Department of Transportation is the records custodian for these reports. Please note that our office remains the records custodian for information that may accompany an accident/crash report, including narrative/ supplementary reports, photographs, and video recordings. Please continue to contact our office if you wish to request this information.

Requests May Be Made

  • By submitting the Records Request Form online
  • By completing the Printable Form, which can be mailed, faxed, or brought to the Sheriff's Office in-person
  • In-person

Requests in excess of $5.00 and requests for photos, video, or audio recordings may require prepayment. If prepayment is required, we will send you an invoice. Please do not send payment when you submit your request. Please do not e-mail requests. Electronic requests for records should be submitted by using the online submission option.

Medical Requests

Medical Records must be requested via a HIPAA compliant Authorization for Release of Health Information and then mailed, faxed, or dropped off in-person. The form can be downloaded here:

Driver Privacy Protection Act (DPPA) and Open Records

The Dane County Sheriff’s Office will no longer provide un-redacted reports and supplements due to the fact that they may contain personal identifying information of the parties. This is due to a Seventh Circuit Court of Appeals in Senne v. Vill. of Palatine, 695 F.3d 597, (7th Cir. 2012 en banc, cert. pet. filed 11/5/2012). The Senne decision held that under the provisions of the Driver’s Privacy Protection Act (DPPA), personal identifying information derived from the Department of Motor Vehicles (DMV) is prohibited from disclosure to the public unless a DPPA exception applies. The exceptions can be found at 18 U.S.C. § 2721(b).

If you represent a law firm, an insurance company, governmental agency, or are a private investigative agency or licensed security service and are requesting records on behalf of a client, you are required to submit a completed DPPA Permissible Use Form with your records request for consideration by the Records Custodian.

How to Submit Printed Forms

To mail your completed forms, please send to the following address:

Dane County Sheriff's Office
Attention Records Section
115 W. Doty St.
Madison, WI 53703

Fax: (608) 284-6156

To drop off your completed forms or to file a request in person, please visit the location below between 7:45 AM and 4:30 PM Monday through Friday (excluding holidays):

Dane County Sheriff's Office Main Lobby
Second Floor, Public Safety Building
115 W. Doty St.,
Madison, WI 53703

For questions, please call (608) 284-6827 or email sheriff.records@danesheriff.com.

Completed records requests will be mailed to the requestor, or may be picked up in-person at the Sheriff's Office. We DO NOT fax or e-mail completed requests.