Accident reports, incident reports, and other records may be obtained from the Sheriff’s Office Records Section. When making a request, please be as specific as possible by including the case number, (if available), names, dates, times, locations, etc.
Please do not e-mail requests. Electronic request of records should be submitted by using the
online submission option.
The Dane County Sheriff’s Office will no longer provide un-redacted MV-4000
reports and supplements due to the fact that may contain personal identifying
information of the parties. This is due to a Seventh Circuit Court of Appeals
in Senne v. Vill. of Palatine, 695 F.3d 597, (7th Cir. 2012 en banc, cert. pet.
filed 11/5/2012). The Senne decision held that under the provisions of the
Driver’s Privacy Protection Act (DPPA), personal identifying information
derived from the Department of Motor Vehicles (DMV) is prohibited from
disclosure to the public unless a DPPA exception applies. The exceptions can
be found at 18 U.S.C. § 2721(b).
If you represent a law firm, an insurance company, governmental agency, or are
a private investigative agency or licensed security service and are requesting
records on behalf of a client, you are required to submit a completed DPPA
Permissible Use Form with your records request for consideration by the Records
These forms can be downloaded below:
Completed records requests will be mailed to the requestor, or may be picked up in person at the Sheriff's Office. We DO NOT fax or e-mail completed requests.
Business hours are 7:45 a.m. to 4:30 p.m., Monday through Friday, excluding holidays.
Requests will be fulfilled as soon as practicable and without delay based on the order in which they were received. Under Wisconsin law, a request for access to a public record may not be refused because the person making the request is unwilling to be identified. However, if the request involves restricted record access, we will contact you to obtain proof that you are someone statutorily authorized to obtain the requested record.
Where a search or other time-consuming effort is expended in order to retrieve or produce copies
for the benefit of any person, the actual, necessary and direct costs of such search or other
efforts shall be borne by the requesting party. No fee for a search shall be charged unless the
costs of the search exceed $50.
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