Records Requests

Accident reports, incident reports, and other records may be obtained from the Sheriff’s Office Records Section. When making a request, please be as specific as possible by including the case number, (if available), names, dates, times, locations, etc.

Requests May be Made

 
  • By submitting the Records Request Form online;
  • By completing the Fillable/Printable Form which can be mailed, faxed, or brought in-person;
  • By Telephone;
  • In Person.

Please do not e-mail requests. Electronic request of records should be submitted by using the online submission option.

DRIVER PRIVACY PROTECTION ACT (DPPA) AND OPEN RECORDS

The Dane County Sheriff’s Office will no longer provide un-redacted MV-4000 reports and supplements due to the fact that may contain personal identifying information of the parties. This is due to a Seventh Circuit Court of Appeals in Senne v. Vill. of Palatine, 695 F.3d 597, (7th Cir. 2012 en banc, cert. pet. filed 11/5/2012). The Senne decision held that under the provisions of the Driver’s Privacy Protection Act (DPPA), personal identifying information derived from the Department of Motor Vehicles (DMV) is prohibited from disclosure to the public unless a DPPA exception applies. The exceptions can be found at 18 U.S.C. § 2721(b).

If you represent a law firm, an insurance company, governmental agency, or are a private investigative agency or licensed security service and are requesting records on behalf of a client, you are required to submit a completed DPPA Permissible Use Form with your records request for consideration by the Records Custodian.

These forms can be downloaded below:

Completed records requests will be mailed to the requestor, or may be picked up in person at the Sheriff's Office. We DO NOT fax or e-mail completed requests.

Mailing address: Dane County Sheriff’s Office
Attention Records Section
115 W. Doty St.
Madison, WI 53703
E-Mail address: sheriff.records@co.dane.wi.us
Telephone: (608) 284-6827
Fax: (608) 284-6156
In Person: Second Floor, Public Safety Building
115 W. Doty St., Madison
Sheriff’s Office Main Lobby

Business hours are 7:45 a.m. to 4:30 p.m., Monday through Friday, excluding holidays.

Requests will be fulfilled as soon as practicable and without delay based on the order in which they were received. Under Wisconsin law, a request for access to a public record may not be refused because the person making the request is unwilling to be identified. However, if the request involves restricted record access, we will contact you to obtain proof that you are someone statutorily authorized to obtain the requested record.

Where a search or other time-consuming effort is expended in order to retrieve or produce copies for the benefit of any person, the actual, necessary and direct costs of such search or other efforts shall be borne by the requesting party. No fee for a search shall be charged unless the costs of the search exceed $50.