Record Requests

Incident reports and other records may be obtained from the Sheriff’s Office Records Section. When making a request, please be as specific as possible by including the case number, (if available), names, dates, times, and locations.

As of October 1, 2018, the Dane County Sheriff's Office will no longer process requests for accident reports (MV4000) or crash reports (DT4000). The Department of Transportation is the records custodian for these reports.

To request an accident/crash report, individuals, insurance companies, law firms, or any other party can submit a request through the DOT website. Please visit for more information.

  • Our office will process currently outstanding requests for accident/ crash reports and any additional requests that are received through October 1, 2018.
  • Please note that our office remains the records custodian for information that may accompany an accident/ crash report, including narrative/ supplementary reports, photographs, and video recordings. Please continue to contact our office if you wish to request this information.

Requests May be Made

  • By submitting the Records Request Form online
  • By completing the Fillable/Printable Form which can be mailed, faxed, or brought to our office in-person
  • In Person
  • Requests in excess of $5.00 and requests for photos, video or audio recordings may require prepayment. If prepayment is required, we will send you an invoice. Please do not send a payment when you submit your request.

Please do not e-mail requests. Electronic request of records should be submitted by using the online submission option.

Medical Requests

Medical Records must be requested via a HIPAA compliant Authorization for Release of Health Information and then mailed, faxed, or dropped off in person.  The form can be downloaded here:


The Dane County Sheriff’s Office will no longer provide un-redacted reports and supplements due to the fact that may contain personal identifying information of the parties. This is due to a Seventh Circuit Court of Appeals in Senne v. Vill. of Palatine, 695 F.3d 597, (7th Cir. 2012 en banc, cert. pet. filed 11/5/2012). The Senne decision held that under the provisions of the Driver’s Privacy Protection Act (DPPA), personal identifying information derived from the Department of Motor Vehicles (DMV) is prohibited from disclosure to the public unless a DPPA exception applies. The exceptions can be found at 18 U.S.C. § 2721(b).

If you represent a law firm, an insurance company, governmental agency, or are a private investigative agency or licensed security service and are requesting records on behalf of a client, you are required to submit a completed DPPA Permissible Use Form with your records request for consideration by the Records Custodian.

These forms can be downloaded below:

Completed records requests will be mailed to the requestor, or may be picked up in person at the Sheriff's Office. We DO NOT fax or e-mail completed requests.

Mailing address: Dane County Sheriff’s Office
Attention Records Section
115 W. Doty St.
Madison, WI 53703
E-Mail address:
Telephone: (608) 284-6827
Fax: (608) 284-6156
In Person: Second Floor, Public Safety Building
115 W. Doty St., Madison
Sheriff’s Office Main Lobby

Business hours are 7:45 a.m. to 4:30 p.m., Monday through Friday, excluding holidays.

Requests will be fulfilled as soon as practicable and without delay based on the order in which they were received. Under Wisconsin law, a request for access to a public record may not be refused because the person making the request is unwilling to be identified. However, if the request involves restricted record access, we will contact you to obtain proof that you are someone statutorily authorized to obtain the requested record.

Where a search or other time-consuming effort is expended in order to retrieve or produce copies for the benefit of any person, the actual, necessary and direct costs of such search or other efforts shall be borne by the requesting party. No fee for a search shall be charged unless the costs of the search exceed $50.

Records Fees

Requests in excess of $5.00 and requests for photos, video or audio recordings may require pre-payment.

If pre-payment is required, we will send you an invoice. Please do not send a payment when you submit your request.


Single Sided Photo Copies/ Accident Reports $ .25 per page
Double Sided Photo Copies/ Accident Reports       $ .40 per page
Microfilm Copies $. 50 per page
Background Checks $2.00 each
Mug Shot Photos $2.00 each
Video Recordings $16.40 each
Audio Recordings $16.40 each
Photo CDs $16.40 each
Flash Drives $16.40 each
1 TB Hard Drives $65.00 each


Making Records Payments Online

The Dane County Sheriff’s Office now accepts credit and debit card payments for Records fees. This website is to be used for making Records fee payments only.

Traffic citations are paid to the Dane County Clerk of Courts, not the Sheriff’s Office. Go to to make payments for citations issued through the Dane County Sheriff’s Office.

Records fee payments are made through Government Payment EXP, a third party agency. Payments may be made online 24 hours a day, 7 days a week using Visa, Mastercard, American Express or Discover credit/debit cards.

credit cards

The third party agency, Government Payment EXP, charges a service fee for credit/debit card transactions. This fee will be added onto the base amount you are paying. Below is the fee schedule:

Transaction Amount Service Fee
$.01 - $50.00 $1.50
$50.01 - $75.00 $1.75
$75.01 - $100.00 $3.00
$100.01 - $150.00 $4.00
$150.01 - $200.00 $5.00

For each additional increment of $50.00, or a portion thereof, add $1.40

To make payments through Government Payment EXP, you will need:

Records Fees

  • Pay Location Code (PLC) 6556
  • Your Invoice ID Number
  • Payment Amount
  • Your Credit or Debit Card Information

The Invoice ID Number may be found in the upper portion of the invoice(s) you received.

To pay online with a credit/debit card, go to